MASSACHUSETTS LIBRARY SYSTEM

JOB DESCRIPTION COLLECTION

 

 

 

 

Graves Memorial Library

Sunderland, MA

 

Head of Adult Services

                                                                                                           

STATUS:        FORMCHECKBOX  Full         FORMCHECKBOX  PART-TIME

DATE PREPARED:   March 1, 2006        HRS WORKED PER WK:     8.5              

APPOINTED BY:  Library Trustees         Scheduled Work Hours:  Week #1: M 4:30-8pm, Th 5-7pm, F 4-7pm  Week #2:  Th 5-7pm, F 4-7pm, S 10am-1:30pm

                                                                                                                            

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

Serves as the library’s C/W MARS liaison/cataloging assistant as well as serves the public using an automated circulation system.

 

 SUPERVISION RECEIVED

Library Director

 

DIRECT REPORTING STAFF

Volunteers

 

 

 

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:  Specific Key Elements/Tasks and Specialized Tasks to be Accomplished.

I.                   C/W MARS/Cataloging.

A.                 Serves as the library’s C/W MARS liaison which includes attending meetings and workshops related to new software and policies.

B.                 Using GUICAT, enters, updates, corrects, and deletes bibliographic records in C/W MARS database.  (This includes both library and Bookmobile records.)

C.                De-accessions library materials.

II.                 Circulation Services.

A.                 Staffs the circulation desk.

1.                 Checks out/in library materials.

2.                 Shelves and shelf-reads library materials.

3.                 Processes reserve/hold/ILL requests.

4.                 Processes overdue notices.

5.                 Provides reference services (by telephone and in person).

6.                 Answers telephone queries.

7.                 Monitors use of the library.

8.                 Records patron usage statistics.

9.                 Handles patron complaints in absence of Library Director.

10.            Assists patrons in using library technology.  (Example: automated “card catalog,” the Internet, word processing software)

11.            Assists patrons in locating library materials.

12.            Registers new patrons.

13.            Collects and records copier/fax fees.

14.            Collects and records monetary donations.

15.            Informs patrons of and enforces library policies.

16.            Supervises/trains volunteers.

17.            Opens/closes the library facility as required.

B.                 Provides reader’s advisory.

C.                Maintains book displays.

III.              Collection Management/Development.

A.                 Processes library materials.

B.                 Types labels and gift plates for library materials.

C.                Reads book review sources and purchases library materials.

D.                Chooses Bookmobile items.

E.                 Assists with weeding.

F.                 Repairs audio and video materials.

G.                Compiles and maintains library archival materials.

IV.              Other related duties as required.

A.                 Cleans computers.

B.                 Conducts library tours.

C.                Addresses space constraint issues through the rearrangement of furniture and materials.

D.                Assists with planning, preparation, and execution of adult programming.

E.                 Streamlines daily activities/duties/workload.

 


 

QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities and physical requirements)

REQUIRED:           

Experience and genuine enjoyment of working with patrons of diverse ages and ethnicities; ability to learn and use standard cataloging procedures; enthusiasm, energy, accuracy, organization and service-orientation; ability to learn and use basic reference techniques; willingness and ability to learn new library procedures; ability to work independently and adapt to a fast-paced work environment; ability to supervise volunteers; computer literacy; commitment to ongoing professional development; dependable and flexible with regard to hours; high school diploma.

 

DESIREABLE: Library experience; experience using Innovative Interfaces or other automated library system;

Basic Library Techniques; Training courses; BA/BS.

 

LICENSE AND/OR CERTIFICATION REQUIREMENTS

 

REMARKS

Ability to use computers/peripherals, photocopier and fax machine.  Light, physical effort may be required in performing typical library functions such as carrying and shelving books.  Also, frequent standing, walking bending, reaching and climbing are requirements of this job.

 

 

 

 

 

                                                                                                                                                                                                                                          

SIGNATURE OF SUPERVISOR

                                                                                     

 

                                                                                                                                                    

PRINTED NAME AND TITLE --- DATE

 

 

                                                                                                                                                    SIGNATURE OF INCUMBENT                                             PRINTED NAME AND TITLE --- DATE

 

RECOMMENDED BY:______________________________________________________________________________

 

                                                                                                                                                     Signature of Town Administrator

 

                                                                                                                                                     PRINTED NAME – DATE

 

APPROVED BY:________________________________________________________________________

                                  

                                                                                                                                                     Signature Board of Selectmen, Chair                               

 

                                                                                                                                                     PRINTED NAME – DATE

 

Copy to:    FORMCHECKBOX Personnel Committee 

5.3.05